Project Oversight: Because payment is dispersed at monthly intervals upon completion of stated contractual goals, successful applicants can expect regular contact with both their host organization and OTF’s Research Director. Monitoring consists of compulsory monthly reports and also phone, email, or in-person discussions and consultations as needed. Fellows are required to submit brief monthly updates about their work to OTF, their host organization, and the OTF community. This allows others to review and comment on the ICFP community’s work, encouraging collaboration.
The adviser or responsible person at the host organization, in turn, provides a “traffic light” report to OTF evaluating the fellow’s progress. This report, detailed below, is the basis upon which stipend payments are released to fellows each month.
A “green light” from the host organization signals that the fellow is on track and funds can be released. A “yellow light” from the host organization signals that while funds may be released, there are some concerns that need to be flagged to OTF. A “red light” from the host organization signals that progress has been interrupted and an intervention is required. The host organization recommends “stop payment” and OTF, the host organization, and the fellows discuss possible remedial steps to either get back on track or terminate the fellowship.